Connecting physical and digital processes.

In recent years, digital transformation has made these new ways of working possible. Document digitization allows employees access to everything they need to perform their role remotely, which improves efficiency and gives leaders more power and control over who could access documents at any stage of the process.

However, a digital only approach can create a significant barrier for employees who need to handle physical documents as part of their roles. As a result, leaders are faced with the challenge of bridging paper and digital workflows for a significant portion of their workforce. To help support the longevity of flexible working strategies for employees, these decision makers must evaluate how their hardware and software integrate with each other to create a seamless employee experience.

Driving efficient and secure electronic document sharing

Despite early predictions about entirely paperless offices, the reality is many businesses still require paper-based communications with customers, staff or third parties – for example, internal communications or promotional materials. Therefore, it’s unlikely that businesses will truly be able to eradicate their need for paper in the future. Many existing business processes are predominantly handled with paper, but still require quick and easy transitions from paper to digital workflows. It’s clear that leaders are aware that a digital-only workflow cannot meet the diverse needs of an organization, so disjointed workflows may curb their business’ resilience in the long-term.

Thankfully, this balance is not something that businesses have to navigate alone. Vendors are observing the changes in working trends and are adjusting their product offerings to meet demand. In fact, some cloud-enabled scanners on the market today are compact, can be set up quickly, and are able to bridge the divide between paper and digital by facilitating the upload of files directly to a desired location on someone’s own device within minutes.

Managing document storage and beyond

Beyond hardware, there’s a wide variety of document management software available to businesses today to help streamline collaboration among remote employees. Choosing the right capabilities that will maintain smooth and productive operations is dependent on the needs of each individual business.

For example, some systems are catered towards enterprises that are looking to digitize processes which were previously only carried out physically, whereas others may want to bolster both paper and digital document sharing for collaboration and have more control over access rights. Due to the vast array of choices, it’s vital the options are carefully assessed to ensure a document management system will make the lives of employees easier.

The nomadic workforce calls for an approach that seamlessly merges physical and digital operations. An employee’s ability to reach their potential and operate in a productive fashion is linked to their ability to access optimized workspace services, particularly when they’re motivated by the freedom to work from flexible locations.

Businesses that can bridge the gap between physical and digital ways of working to facilitate evolving business and employee needs, are the ones which will remain resilient in the long-term.

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